With the festive season approaching, now is a good time to refresh your Registers processes.

Maintaining clear records and evidence is a cornerstone of regulatory compliance, and compliance registers are a key part of this process. Registers come in many forms and cover areas from health and safety to data breaches, and they are designed to record actions and incidents in order to support staff and company compliance.

While they may be monitored and managed by compliance officers, registers are often documents that need to be accessed by staff throughout the organisation. For example, as the festive season approaches, gifts are often on the mind, and employees must have a process for recording gifts given. Firms may document registers in a physical or digital format, but using dedicated, customisable software like ComplyPortal’s Registers module provides speed, efficiency, and security that manual processes cannot match.

Who it is for: Compliance staff and company employees

Key features:

  • Centralised location for ease of monitoring
  • Permission-based access controlled by compliance officers
  • Customised to company needs
  • Accessible to staff on all digital devices
  • Options include approved persons, trading blacklists, data breaches

How it benefits you:

Keeping straightforward, accessible, and appropriately detailed registers helps compliance officers to mitigate risks to the company and its staff and provide clear records to the regulator. These benefits can be more keenly felt by digitalising registers. Using a secure, access-anywhere, digital method allows compliance officers to react at pace to potential risks, especially with many firms facing the challenge of manging staff that work either remotely or in a hybrid format. Digitalising register processes can also simplify the declaration process, which in turn can help to encourage regular, timely registrations and a positive attitude to compliance in your firm.

The Compliance Perspective:

“As part of compliance oversight, it is important to ensure staff regularly update the information on a firm’s registers. For Compliance Officers, the ability to send out and receive responses within one central location that they can manage access to simplifies the process and ensures that registers are updated quickly and efficiently. Modules like ‘Registers’ on ComplyPortal can be both a time-saver and, for time-pressed Compliance Officers, help identify staff who need to be reminded to provide their information promptly.” – Peter Wilson, Manager, Complyport

Find out more about our Registers module and the rest of the ComplyPortal platform at: https://complyportal.uk/modules

About ComplyPortal:

First developed in 2011 by compliance professionals for compliance officers, ComplyPortal offers workflow, automation, and several modules to help firms with control and regulatory compliance monitoring.

ComplyPortal simplifies financial services regulatory compliance management on an easy-to-use cloud-based comprehensive compliance platform. It enables compliance officers, risk officers and senior management to keep track of their firm’s regulatory responsibilities and workflows. Our platform includes the following modules, among others:

  • Monitoring: a year-round schedule pre-populated with monitoring questionnaires to ease compliance processes.
  • Registers: lists controlled by the Compliance officer, but easy for staff to view.
  • Risk: map and control risk areas to effectively identify and manage risk for your firm.
  • eKYC solution: perform comprehensive searches, including client identity verification, document authenticity, and more for a comprehensive KYC and AML approach